Lincolnshire-based Bernard Holmes Precision Ltd initially invested in PSL Datatrack production control software (
www.psldatatrack.com) in order to streamline its entire production process from initial quotation through to final invoice.
The decision was based on the desire to acquire ISO 9001 accreditation as many customers were demanding that their major supplier of sub-contract engineering services should be certified.
Production director Russell Thackray had recognised that the company's manual paper-based administration systems were simply not up to the required level, but seven years after investing in PSL Datatrack the company can look back with pride on having achieved ISO 9001, just four months after implementation with zero non-compliance (
www.bernardholmes.co.uk).
Attracting more work from larger organisations in different industries continues to be a successful route for the firm. Today it has 18 CNC machines alongside a busy manual machine shop and PSL Datatrack remains at the core of the company's success.
Continuous investment in the software has seen Bernard Holmes extend its initial PSL Datatrack sales and invoicing modules into an all-embracing package that helps run the business.
‘Job Costing’ and ‘Shop Floor Data Collection’ (SFDC) were added back in 2014, with ‘Gauge Calibration’ added in 2019 and ‘Supplier and Works Non Conformance’ may be added in the future to enhance quality assurance.
Mr Thackray said: “One of the attractions of PSL Datatrack has been the fact that you can add additional modules whenever you need them and know that they will be compatible with those that you already have. The software grows with us and helps us to take the business forward.”
CustomisationAlthough PSL Datatrack is essentially an off-the-shelf system, the adage that there is not one system in use that is the same as another is also true, owing to the customisation that is readily available for any aspect of the software's functionality.
This includes custom reports and documents. For example, there are different styles of invoice for different Bernard Holmes customers and sometimes a customer can request something specific.
He continued: “We have a customer who likes to see the cost of individual parts on our goods delivery notes, so the price can be checked as they are booked in. PSL Datatrack can easily accommodate that type of request.”
Mr Thackray would seriously recommend investing in PSL Datatrack to any similar company looking for ISO 9001 accreditation. He added: “The auditors were very impressed. It made the company's presentation highly professional with company and procedural information available with just a few clicks of the mouse.”
The availability of PSL Datatrack and the information it provides is now vital to Bernard Holmes. The system tracks everything that is being produced on a daily basis, providing management with instant information and allowing close control of the business.
Data is entered once at the quotation stage and reused throughout the rest of the process, saving time by preventing the need for manual retyping of information.
“We have come a long way from our original paper spreadsheets and all the administration that went along with managing them. It took a few days of high quality induction training by PSL Datatrack, backed up by technical support and a short period inputting customer information, then we were up and running with the software.”
Mr Thackray concluded: “Growing the business has been the main aim and we would not have been able to do that so well without the PSL Datatrack team who have supported us all the way.”